How to Evaluate Writing

Evaluating anyone’s writing is never difficult, although one is required to be sensitive, vulnerable, and thoughtful during the process, and which not many people would see as a burden. However, assessing an individual’s writing is a responsible task, for you cannot expect to associate every element from the contents to your perceptions, as that would only spot the differences, which often might prove as a constraint in understanding the true story or subject in concern. Also, where the growth of children is measured in terms of their progress in academics, and where success is often associated with advancement in one’s profession, it is necessary that one understand how to evaluate writing, before they set to accomplish their task.

Assessing the efficiency of communication

Communication, as we know, comes in various forms, some tangible and many intangible. Any medium that projects a message is a mode of communication, and assessing the writing of an individual involves careful analysis of its elements, where the efficiency as to whether it can deliver the intended message clearly, is to be determined. There are several parameters for assessing one’s performance when it comes to communication, of which delivery of the message is what you must focus on in this case.

Objective evaluation of a written piece helps you to assess the quality of work effectively even when it is uninteresting. This article will give you some guidelines on evaluating writing objectively. These tips can be used by teachers or even students themselves for improving the quality of their writing.

Content and Ideas

The first thing to be considered is the content of the written piece and the idea that it conveys. The primordial parameter remains as the relevancy of the content to its topic of discussion. The purpose of writing the article/essay/story should be clear and concise. Each paragraph in the article must be consistent with the overall theme, and the reader should be able to understand the message without much efforts, where increased amount of efforts put into grasping the nature of the contents denotes inefficiency in writing.

Active and Passive Voice

Voice is something that gives that special flavor to your article. The combination of active and passive voices in a piece of writing determines the quality of communication, where precision in the act will successfully give rise to a great reading experience. There might be some instances when the writer hits a wall while writing sentences involving people, without any gender references. This puts not only an amateur writers, but also those with advanced vocabulary skills, to test.

Choices of words

Young writers can choose a variety of adverbs and adjectives to help them communicate their ideas more effectively to the reader. Over time, they need to replace them with appropriate adjectives and stronger words, conveying the same meaning. Using thesaurus will enable them to improve their writing and build a stronger vocabulary. For those evaluating the writing, it is necessary that you check whether the word is suitable for the context, and whether it improves the quality of the sentence. Sometimes, writers tend to induce synonyms at instances where they’re not required, in which case such sentences may seem a little overdone or exaggerated.

Variations and repetitions

When you spot monotony in sentence formations, use of phrases or voices, it denotes that adequate amount of efforts has not been put into delivering the message in the best possible manner. Variations in the type of sentences used throughout the article will make the article more readable and dynamic. Often, amateur writers tend to repeat some of the messages, where they may try to cloak their repetition by changing the voice. This is a suicidal practice, and it doesn’t take an experienced assessor to spot the flaw of repetition. Writers can substitute the words that are bound to appear many times within the same article, with appropriate synonyms.

    How to Evaluate Writing


The structure of the article must be clearly thought out, with each paragraph having a proper opening and ending. The paper must have a proper introduction, body, and conclusion. Although many writers master in taking off as they start writing, often they find it difficult to land their flight, and face hurdles as they attempt to conclude the article. Conclusion calls for a short summary, where the most important deductions or information needs to be projected without any sense of repetition. This can sound confusing, but can easily be achieved by any writer, if adequate amount of efforts are taken for it.

Conventions (a tip for the writers)

This includes grammar, spellings, paragraphing, use of phrases, and punctuation. The main thing that students often struggle with is paragraphing. They need to begin each paragraph in such a way that it is exciting and captivating, and maintain the flow equally throughout. This often becomes difficult, but can be overcome by eliminating the most general or common ideas which most of us are aware of. The readers like to be subjected to information which is new to them, so mediocrity needs to be wiped out from your article. Include interesting and peculiar facts that you come across, and your article will eventually take form of something interesting and engrossing.

    Some more tips to ensure optimal evaluation of writing:

    • Evaluate all the articles written by the student in one go, and avoid taking breaks in between. This will help you keep focused in the task.
    • Check with a free mind, ignore all your pre-occupancy for a while, and try to absorb what the writer intends to deliver
    • Use performance grading by giving credits or points to students, upon deciding on an acceptable amount of work to be done
    • Use impression marking to assess the paper based on your general feeling while you’re reading through the article

    Giving students proper feedback also forms an important part of evaluating writing. To ensure that you are giving them proper feedback, follow these steps:

    • Give suggestions that are specific to the article that you are giving feedback on. Avoid generalizing your feedback.
    • Respond to them as a reader and not as a grader. This will help students to realize what effect their writing has on readers.
    • Finally, ask questions that will help your students to develop and improve their writing.

    Related Content:

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    2. How to Evaluate Employee Performance
    3. How to Teach Writing in Kindergarten
    4. How to Evaluate Performance
    5. How to Evaluate Art

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