How to Present a Report

Making a report is a tedious task. Although your report is very informative and reader friendly, when presenting it yourself, you have to take care of a few things to keep the audience from getting bored.

So how to present a report? How to present a report in an elaborate and descriptive manner, not leaving out any details, but keeping the audience with you.

There are many major points that you should remember before presenting a report.

Introduction

Introduction is the foundation of the presentation. The audience decides whether the presentation is worth with the help of introduction. So how to start the introduction?

Start with a light note. Introduce yourself and the idea. You can maybe crack a joke, but do not over do it. Create a platform for yourself to establish your idea. Do not reveal or say too much, because you have to take the audience through the body of the report.

Body: In the body, describe the report and the aim of your report. Explain why your report carries such significance.

Do not explain the report in detail and the process you followed to write the report. Give a detailed explanation on how this report helps the organization or people and give proofs.

Visuals: Visuals are a very easy way to explain the audience the relevant information. You would have created some visuals such as, bar graphs, pie charts or Venn diagrams. Display them and explain the relevance and information. The audience will have something to refer to and the clarity of the information provided will increase 10-fold.

Conclusion: The conclusion is the most important part of a report. You conclude in a report and this conclusion is a brief result of all the report-making process.

Make your conclusion short and precise. Reveal the result of the report. If your report is a thesis or an analysis report that needs to be concluded by the higher authority. Mention the authority’s name and enable a clear understanding for the audience of the various aspects of the report by mentioning the key points again. You can even create a visual for the same.

Interactive time: Interactive time enables the audience to be active participants. The audience can be active participants by asking questions and by discussing various topics with the presenter and other people in the audience.

Types of interactive time:

  1. Q & A
  2. Group discussions
  3. Brain storming

Pamphlets: In the end of the presentation, you can give away pamphlets to the audience for keepsake and help them remember the key points of the report. You can even choose to give them a copy of the report or parts of the report.

Tips:

Keep a back up of the whole report with you. The audience might have some questions regarding the topics

  • Keep the key points easily accessible
  • Have extra information on the topic dealt with
  • Keep extra visuals, just in case
  • Dress presentably
  • Organize the report presentation and the report
  • Do not go into your report and start reading from the paper. Be interactive.
  • Be supportive. The audience might ask some questions that you had dealt with in the presentation. Be patient to explain again.
  • Relax and wear comfortable clothing


Related Content:

  1. How to Conclude a Report
  2. How to Structure and Present Information Clearly and Accurately
  3. How to Write Report
  4. How to Make an Outline for a Presentation
  5. How to Present a Powerpoint Presentation
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